10 Essential Steps To Onboard Remote Software Developers

10 Essential Steps To Onboard Remote Software Developers

10 Essential Steps To Onboard Remote Software Developers

When it comes to onboarding remote software developers, there is no one-size-fits-all method. It entails a number of best practices designed to facilitate the integration of new personnel, assist them become acquainted with the corporate culture, and expedite their workflow.

However, after receiving full onboarding, workers occasionally look for other alternatives. Are you looking for information about this as well? If so, you’re at the proper location. But first, let’s think about the following query before we get started:

A teenage engineer wrote about a startling event on Reddit in 2017. “On my very first day at work, I unintentionally caused a major issue with the production database, and I was asked to leave right away,” stated the employee.The CTO also brought up possible legal implications. To what extent am I troubled?”

Surprisingly, this story went viral, leading tech news site The Register to poll readers on who should be held accountable and who else should suffer the consequences.

Remarkably, 45% of participants expressed a desire to hold the CTO responsible for the subpar onboarding procedure.

This is merely a stark reminder of how important a careful onboarding procedure can be.

Studies also show that an effective onboarding process, both traditional and remote, may increase productivity by more than 70% and improve retention rates for new hires by 82%.

Managing the onboarding process for remote workers might provide unique challenges because in-person connection is not present. Nevertheless, you can guarantee that the new developer has the skills and self-assurance needed to assume their job as a valued team member and generate excitement for their work with the right mix of best practices and remote onboarding tools.

Before continuing, let me ask you a question: are you looking to employ a remote developer for your software development projects, or have you already recruited a development team? Recruit your staff hassle-free right now.  

Here are detailed instructions for managing a software developer’s remote onboarding process so they feel integrated and at home even before their formal start date.

10 crucial actions to take when onboarding remote software engineers

You’ve now hired a remote developer after using our comprehensive guide to locate remote developers. You are now trying to take use of its advantages, but all of a sudden, things get difficult because the new hire isn’t entirely sure they want to stay and work for the company! 

What then might be the cause?

This could indicate that the remote onboarding procedure was not done well. All the advantages of hiring a remote software engineer, nevertheless, can be obtained with a solid onboarding procedure. To keep a new hire on board and make their experience of joining the company memorable, follow our thorough developer onboarding guide.

1. Pre-onboarding process

In order to help candidates be ready for their first day at the organization, the pre-onboarding process acts as a preparatory phase. It’s an essential step in making sure the move goes smoothly. The following are some crucial elements to include in the pre-onboarding procedure:

Express excitement for the new developer’s impending responsibilities in your pleasant welcome email.

Add crucial information such as the start date, the working hours, and any preliminary chores or arrangements.

Kindly supply the employee handbook in digital format.

Provide a contact list and other resources that serve as a representation of your company.

You can prepare a remote software engineer to start their new career with confidence and a clear grasp of their role within the team by putting in place a thorough pre-onboarding procedure. This creates the foundation for a fruitful and effective working partnership.


Before the developers’ first day on the job, try not to overload them with knowledge.

2. Personalized Onboarding Schedule

Before starting the onboarding process for a new hire, the employer must complete a personalized onboarding plan. 

A personalized onboarding approach demonstrates a commitment to the success and well-being of the remote software engineer, laying the foundation for a successful and fulfilling working relationship.

For a number of reasons, remote software developers must have a customized onboarding approach.

  • Seamless Integration: It guarantees a seamless transfer, helping the developer quickly adjust to the procedures, resources, and culture of the organization.
  • Clearly Outlining Expectations: A customized plan outlines expectations for each party, including roles, duties, and performance measures.
  • Increasing Productivity: It shortens the learning curve and makes the developer more productive right away, which is advantageous to the firm as a whole as well as the individual developer.
  • Increasing Engagement and Retention: By showing that you care about the developer’s success, personalization gives them a stronger feeling of community and raises the possibility that they will stay with you over the long run.
  • Targeted Training: It enables the provision of focused instruction and materials, guaranteeing that the developer gains the particular abilities and understanding needed for their position.
  • Providing Support and criticism: Ongoing check-ins and mentorship programs encourage candid dialogue and provide channels for support and criticism.
  • Encouraging Adaptation to firm Culture: Even in a remote work setting, customizing the strategy helps the developer understand and blend into the unique culture of the firm.
  • Encouraging Continuous Learning: It fosters growth and increases the developer’s worth to the company by promoting further professional development.

3. Assigning an onboarding buddy

Regardless of the experience level of a new team member, adjusting to a new work culture and environment can be difficult, particularly in a remote work scenario. It is imperative that you incorporate a buddy system into your onboarding program in order to facilitate this transition. For new hires, this designated buddy can offer invaluable advice and assistance.

The buddy’s responsibilities include the following:

  1. answering questions on standards for testing and firm development.
  2. supplying details about the specifics of the ongoing endeavor.
  3. ensuring that all training materials and policies are accessible to new team members.
  4. assisting with team member introductions to ensure a smooth integration.
  5. distributing work and creating an atmosphere that welcomes direct criticism.

Ensuring that new remote workers feel comfortable and swiftly integrate into ongoing development projects is ultimately the buddy’s main goal.

4. Explain the company culture

Every business operates in a unique manner. This includes the general environment, the level of teamwork among staff, the procedures for handling complaints, and many other minute details that collectively create a distinctive company culture. Taking it all in without any background knowledge can be a little intimidating.

Therefore, it’s wise to offer them access to the following materials so they may learn more about your company culture:

  • The Handbook for Digital Employees.
  • a presentation describing the vision, mission, and values of the organization.
  • an Allhands meeting video recording.

Furthermore, setting up a private meeting with a senior executive, such the CEO, may prove advantageous. This makes it possible for the new developer to learn more about the company’s background, long-term goals, main offerings, and other topics.

5. Assign Each New Remote Software Developer to a Mentor

Don’t just provide your new remote team members a contact list. Rather, designate a mentor who will assist with questions and other aspects of the onboarding process for each new hire. 

  • Create or update digital learning modules and information resources that address work culture and organizational procedures. 
  • Create or amend documents that describe team and company workflows. 
  • Create a customized initial project for the developer that has success measures that are well-defined. 
  • Make sure you have easy access to all the tools and information you need.

Hiring remote engineers might benefit from providing them with a mentor and facilitating a seamless onboarding process.

6. Introduction to tools and software

Prevent your recent hire from feeling overwhelmed by the intricacies of system access on their first day of work. 

Make sure developers are knowledgeable with essential hardware and software to expedite onboarding and improve the efficacy of the first few days of work for new personnel. To promote quick learning, provide them a list of necessary software and urge them to install it on their computers.

Give them invites to use company resources such as chat applications, email, project management systems, and learning management systems, along with login credentials. This guarantees a seamless transition into the workplace.

It is essential to be open and honest about the project’s goals and scope while putting together a committed team. 

The following are some important queries to answer:

  1. What project and business are you hiring for?
  2. Which are the main characteristics of this project?
  3. What are the goals, both short- and long-term?
  4. What difficulties have been faced and how were they handled?
  5. Which task currently has the highest priority?

Even though it might appear detailed, giving new employees this information facilitates their transition and provides insightful information about the state of your business.

7. Remote work policy for employees

Does your organization have a formal policy in place regarding remote work? To keep a productive work dynamic in a remote environment, a strong remote work policy is necessary. Make use of this checklist when creating your policy about remote work.

  1. Availability: Indicate the necessary internet presence and anticipated staff response times.
  2. Policies and Procedures: Describe the policies and procedures of the firm. Indicate which meetings or sessions are required of the staff.
  3. Technology and Tools: Make resources supplied by the company and employee obligations clear. Talk about confidentiality and privacy safeguards.
  4. Objectives and Expectations: Specify how the accomplishments and performance of employees will be assessed.

Setting clear expectations right once after adopting the policy becomes essential to the employee onboarding process.

8. Sharing realistic expectations

Once the tools and communication guidelines have been set, the next step is to define reasonable expectations for newly hired remote devs. Think about the following:

  1. Work Hours: Can developers establish their own hours, or should they coincide with peak business hours?
  2. Flexibility: Is it possible to work around your schedule, or are there core hours when you have to be online?
  3. Measures of Performance: Establish the criteria for evaluating performance. There are various great options for productivity tracking apps, even though some of them can be obtrusive. Give outcome-based measurement a priority.

Setting aside time to think through any particular modifications or accommodations that could be needed for new team members is also very important.

9. Assist them in beginning their initial project.

It is not a good idea to give fresh developers, regardless of skill level, significant software projects right away. During the onboarding phase, you can use it as a trial run to get new hires used to the team and company operations.

Project managers can evaluate developers’ skills without jeopardizing a crucial software development project by implementing an onboarding project. Keeping this in mind, assign your new devs a brief onboarding job to become acquainted with.

Give them a small, stand-alone project to work on; something real that doesn’t interfere with any important operations. This enables them to interact with your version control system, learn about the coding standards used by your business, and produce something valuable.

This gives you the opportunity to learn more about how they approach problem-solving while also spotting any possible training gaps that could need to be filled.

10. Arrange Daily check-ins

All new hires should have regular check-ins as part of their onboarding process.

Let them know ahead of time so they won’t feel rushed or worried. Talk to them every day and find out how they’re doing.

Make sure they have all the tools they need for their job, find out about their experience with the team and firm, and ask if they have any questions. Effective developer onboarding requires open communication, which is especially important when dealing with remote engineers.

In order to make an informed choice if you are still seeking to recruit developers, don’t forget to compare in-house and remote developers.

Onboarding Remote Software Developers Checklist

Are you worried that you can miss something important in the process, even if you have followed every step of the process exactly?

Don’t worry!

We have a speedy fix for you!

A software developer’s first day, first week, and first month of onboarding should follow this checklist:

Task Description First Day Initial Week First Month
Welcome Email and Introduction Send a thank-you email. Present to teammates Promote involvement in group activities
Provide Necessary Tools and Access Give people access to necessary tools and applications Verify the availability of project management solutions. Assure access to cutting-edge equipment and systems.
Set Up Communication Channels Give your communication login information. Verify your familiarity with the chat and collaboration tools. Promote engaged engagement in team channels
Review Company Policies Distribute the digital staff handbook. Talk about the company’s rules and behavior code. Review the policies and processes of the organization.
Introduction to Company Culture Give an overview of the corporate culture. Talk about the company’s vision, mission, and values. Stress the company’s ideals and culture.
Assign a Mentor or Buddy Assign yourself a support partner or mentor. Promote mentoring and advice Make sure mentoring continues and resolves any issues.
Outline Initial Tasks and Projects Set up some preliminary work and a little project. Make the project’s goals and specifics clear. Examine the status of the initial tasks and project.
Conduct One-on-One Meetings Set up a private meeting with the manager or mentor. Establish a forum for candid conversations Obtain opinions and resolve any issues
Familiarize with Codebase and Systems Make code repositories accessible Examine the codebase and pertinent systems. Promote codebase and project contributions
Training and Skill Enhancement Provide appropriate instruction and materials. Encourage attendance at pertinent workshops and courses. Provide chances for the development of higher skills
Discuss Performance Metrics Make performance standards and metrics clear. Establish short-term targets and goals. Review results and establish long-term objectives.
Encourage Feedback and Questions Provide open channels for comments and inquiries. Encourage feedback through regular communication. Hold a feedback session and address any issues raised.


The new developer onboarding procedure doesn’t end even after you’ve finished the remote hire developer process and completely onboarded your new recruit for a month. More work needs to be done. To guarantee a smooth transition, the process must be continued with follow-up even beyond the first month. After the first month, you can follow up in the following ways:

Follow up after the first month

  • Assess the developer’s assimilation into the corporate culture using data-driven methods, looking at their abilities, output on projects, and punctuality.
  • Have frank conversations regarding the remote developer’s development every week at your scheduled one-on-one sessions.
  • After the first month, get the new hire’s input so that you may improve the onboarding procedure for subsequent hires.

How Appic Softwares can help?

You must be wondering by now how Your Team In India can help further, given that we have covered the complete onboarding process for software engineers in this blog.

In any case, Your Team in India is a comprehensive one-stop shop to handle all of your questions about hiring remote workers and making sure they are successfully onboarded.

Regarding your part in the onboarding procedure, you could be unsure. Your participation is essential to guarantee that tasks are completed accurately, provide ongoing assistance, have confidence that the Appic Softwares team will complete duties on time, and allow you to concentrate on other important business-related activities!

However, don’t forget to occasionally put the best practices for managing remote teams into practice.

In conclusion, the following crucial advice will help you ensure a smooth remote onboarding process:

  1. It’s Important to Be Prepared: Make sure all required gear is assembled before their first day.
  2. Share corporate policies and procedures, including the code of conduct, to encourage remote hires to follow them.
  3. Promote Team Connection: Regardless of location, promote communication among team members.
  4. Time Zone Awareness: To respect everyone’s schedules, take into account time zone variances.
  5. Maintain Open Channels for Feedback: To ensure that remote workers feel encouraged and involved, regular feedback is essential.
  6. Make Data Security a Priority: Make sure all new personnel understand the value of confidentiality and data protection.

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